In Sync with Your Outsourcing Partner

Cooperation is vital when navigating a new relationship with a Business Process Outsourcing (BPO) partner. Whether your partnership involves both parties being relatively independent—leaving each other the room to focus on strengths—or your association is more hands-on and involved, you and your BPO partner must come together to bring your transition and implementation plans to fruition.

Before integrating the BPO partner’s team, tools, and methods into your existing CX strategy, establish a structure of governance. This lets you define clear lines of authority so that any concerns arise and have a straightforward procedure, path, and point person for resolution. 

A well-defined governance structure also sets the stage for accountability, transparency, and effective oversight. This helps you optimize your transition process – remember to check in often on the status of things so you can adjust as you go.

Next, ensure everything’s set out the way you want by doing a test drive or a pilot project. While trying all the aspects of your partnership at once may seem appealing, you’ll find more valuable results by analyzing specific CX functions or processes. By carefully monitoring the pilot’s progress and comparing performance to pre-established metrics and KPIs, you can efficiently and thoroughly evaluate what parts of the plan work well and what areas could use improvement.

Refining the plan based on data from the pilot project makes the real deal much smoother since you’re now determining things according to concrete, relevant results. It makes it easier for other key people affected by the decision to integrate BPO, too, as you can outline exactly what’s planned and why things are being done the way they are. Suppose the plan is grounded in reality and adaptable in case of change. In that case, you can be ready with the support, resources, and rationale necessary to keep stakeholders and employees up-to-date and comfortable.

One form of support that you can prepare in advance, alongside your other preparations for the big transition, is a robust knowledge management system. While it’s essential to keep everyone aware of what’s happening, a clear and well-built knowledge management system ensures that you and your BPO partner can keep things running smoothly from start to finish. 

A sound knowledge management system doesn’t just centralize ongoing information and updates and contains resources for understanding your company’s core, like best practices, values, and critical procedures. The knowledge management system is the pool from which everyone involved in the transition process will pull. So, ensure the right tools and methodology are available, comprehensive, and easily understood.

Finally, don’t stop at the initial transition stage to ensure your partnership with your BPO provider is as efficient, painless, and optimized as possible. Check-in regularly to review performance, compare it to relevant KPIs and metrics, and directly assess these results with your BPO partner. Once you’ve discussed progress, concerns, and opportunities for improvement with them, you can adjust your CX strategy accordingly.

With a good BPO partner, you shouldn’t feel like you’re constantly recovering from disaster, but instead working together to keep your company steadily on track, quickly navigating anything that could threaten to knock you off-course.

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Japan

HEAD OFFICE

Kanto Head Office

Odakyu Southern Tower 16F 2-2-1 Yoyogi, Shibuya-ku, Tokyo 151-8583

*with our parent company, Relia

BRANCH OFFICE

Hokkaido Branch

Sapporo Sosei Square 1-6 Kita-Ichijo Nishi, Chuo-ku, Sapporo-shi, Hokkaido 060-0001

*with our parent company, Relia

 

Tohoku Branch

Sendai Honcho Bldg 2-3-10 Honcho, Aoba-ku, Sendai-shi, Miyagi2-3-10 Honcho, Aoba-ku, Sendai-shi, Miyagi 980-0014

*with our parent company, Relia

 

Chubu Branch

Nagoya Lucent Tower 6-1 Ushijima-cho, Nishi-ku, Nagoya-shi, Aichi 451-6007

*with our parent company, Relia

Kansai Branch

Harvis ENT Office Tower 2-2-22 Umeda, Kita-ku, Osaka-shi, Osaka-shi, Osaka 530-0001

*with our parent company, Relia

Chugoku & Shikoku Branch

Hiroshima Diamond Bldg 7-19 Hondori, Naka-ku, Hiroshima-shi, Hiroshima 730-0035

*with our parent company, Relia

Kyushu Branch

Tenjin Twin Bldg 1-6-8 Tenjin, Chuo-ku, Fukuoka-shi, Fukuoka 810-0001

*with our parent company, Relia

Okinawa Branch

Naha Shintoshin Media Bldg East 1-3-31 Omoromachi, Naha-shi, Okinawa 900-0006

*with our parent company, Relia

OPERATION CENTER

Sapporo Center

ORE Sapporo Bldg 1-1-7 Kitanijo Nishi, Chuo-ku, Sapporo-shi, Hokkaido 060-0002

*with our parent company, Relia

 

Sapporo-Kita Center

Sapporo Kita Bldg 2-8-1 Kita-Shichijo Nishi, Kita-ku, Sapporo-shi, Hokkaido 060-0807

 

 

Sapporo Mega Center

Maruit Sapporo Bldg 1-1 Kita Nijo Nishi, Chuo-ku, Sapporo-shi, Hokkaido 060-0002

 

Sapporo IT Front Center

Sapporo IT Front Bldg 15-28-196 Kita-kujo Nishi, Chuo-ku, Sapporo-shi, Hokkaido 060-0009

China

DALIAN

Room 502, Building 23, Dalian Software Park, No. 40 Software Park East Road, Dalian High-tech Park, Liaoning Province

*with our parent company, Relia

Thailand

BANGKOK

3rd Floor, Siripinyo Bldg, 475 Sri-Ayudthaya Rd, Thanon Phayathai, Rajthevee, Bangkok, 10400 Thailand

*with our parent company, Relia

Vietnam

HANOI

Floor 10, Detech II building, 107 Nguyen Phong Sac Street, Dich Vong Hau Ward, Cau Giay District, Ha Noi, Viet Nam

*with our parent company, Relia

HO CHI MINH

222-226 Hoang Hoa Tham, Ward 12, Tan Binh District, HCMC, Vietnam

*with our parent company, Relia

Philippines

PASIG CITY

Robinsons Cyberscape Alpha

5F Robinsons Cyberscape Alpha
Sapphire and Garnet Roads
Ortigas Center, Pasig City 1600
Metro Manila

Robinsons Cyberscape Beta

23F Robinsons Cyberscape Beta, Topaz and Ruby Roads, Ortigas Center, Pasig, Metro Manila

MAKATI CITY

Global Headquarters

6F LV Locsin Building
6752 Ayala corner Makati Avenues
Makati City 1200
Metro Manila

 

Insular Life Building

Ayala cor. Paseo de Roxas Avenues
Makati City 1209
Metro Manila

 

QUEZON CITY

Mega One Building
España Boulevard corner Mayon Street
Quezon City 4329
Metro Manila

 

Jackman Plaza Muñoz
4th Floor, 1038 Epifanio de los Santos Ave, Bago Bantay, Quezon City 1105, Metro Manila

MANDALUYONG CITY

Mandaluyong

418 Domingo Guevara corner Arayat Streets,
Mandaluyong City 1550
Metro Manila

ILOILO CITY

Molo

2F Iloilo Supermart Building,
San Jose corner Avanceña Streets,
Molo, Iloilo City 5000

DUMAGUETE CITY

LP Information Technology Park
Jose Romero Sr. Street, Bagacay
Dumaguete City, Negros Oriental 6200

Australia

SYDNEY

Suite 3, Level 27

Governor Macquarie Tower
1 Farrer Place
Sydney NSW 2000 Australia

Romania

BUCHAREST

Headquarters

3 Avrig Street, First Floor, District 2, 021571 Bucharest, Romania

*with our partner, Global Remote Services

PIATRA NEAMT

Office

11 Republicii Boulevard,
610005 Piatra Neamt, Neamt County

*with our partner, Global Remote Services

SUCEAVA

Office

Str. Narciselor, nr. 33, Suceava, Jud. Suceava

*with our partner, Global Remote Services

Nicaragua

MANAGUA

Invercasa

Centro Financiero Invercasa Torre 2,
4to Piso, Managua

Cobirsa

2nd floor, Edificio Cobirsa I, KM 6 1/2 Carretera A Masaya, Plaza Santo Domingo, Managua

 

United States

COEUR D’ALENE

Coeur d’Alene

Silver Lake Mall,
200 W Hanley Avenue,
Coeur d’Alene, ID 83815

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